4b(i) Particulars of organization - function and duties:

Organization :

National Handloom Development Corporation (NHDC) Limited was set up in February 1983 as a Public Sector Undertaking by the Government of India as a autonomous body under the Companies Act, 1956 in Pursuance of the imperative need for a National Level Agency to assist the speedy development of the procurement and supply of inputs at reasonable prices augmenting the marketing efforts of State Handloom Agencies and initiating developmental activities for upgrading the technology in the Handloom Sector and improving productivity.

Function:

To serve as a National Level Agency for the Promotion and Development of the Handloom Sector. The Corporate Objectives are as below.

• To facilitate the availability of raw materials like yarn, Dyes & Chemicals and other inputs to handloom weavers.
• To contribute to increasing the awareness regarding appropriate technology.
• To play a proactive role for the benefit to the sector.
• To act as a channel for routing Central Government funds, loans and grants to Handloom Corporations, Co-operative Societies and other bodies or persons engaged in the production and development of the Handloom Sector.
• To create marketing opportunities for higher output.

4b(ii) Duties/responsibilities of the officers and employees - Job Responsibilities relating to yarn Department staff :

Job Responsibilities relating to D&C Department staff

Job Responsibilities relating to Fabric/Marketing Department staff

Job Responsibilities relating to Development Department staff

Job Responsibilities relating to Human Resource Management Department

Job Responsibilities relating to Finance & Accounts department

4b (III) The procedure followed in the decisions making process including channels of supervision and accountability

The employees of the corporation are divided into three main streams i.e. Commercial, Finance and Personnel & Administration. Decisions are made both at Head Office and Regional Offices in accordance to the corporation’s policy.

• Commercial :
  Functional committees are working at Head Office and Regional Officers. Which take decision within the financial limit as fixed by the Board. The matters/ proposals exceeding to the fixed limit are referred to Managing Director for approval.
• Finance:
  Activities of all regional offices related to finance & Accounts are monitored at Head Office and decisions are taken by Finance & Accounts Head on the policy matters with consultation of other HOD and competent Authority.
• Human Resource Management:
  Head of Human Resource Management takes decisions on policy matters at head Office. Issues related to promotion, transfer of employee’s welfare/ motivation and disciplinary action are dealt at Head office level. The duties/ responsibilities of the employees working under different streams are defined.

4b (iv) The norms set by it for the discharge of its function

Duties/responsibilities of the employees are defined for each post. Functions are discharged as per set rules and responsibilities assigned time- to time based on the need of the corporation.

4b(v) The rules, regulations instructions, manuals and records held by it or under its control or used by its employees for discharging its function.

Corporation was set up by the Government of India in February 1983 and had adopted manual in the year 1984 on issues related to the service conditions and policy for purchases and sale of yarn etc. Present manual covers the rules and regulation on following areas:

• Delegation of powers to Managing Director
• Delegation of powers to officers
• Pay scale
• Industrial Dearness Allowance
• House Rent Allowance
• Policy for purchase & sale of yarn
• City compensatory Allowance
• Leave rules
• Conduct. Discipline and Appeal rules
• General terms & conditions of service
• Medical rules
• Guidelines for follow up of performance of probationers
• Guidelines for Annual performance
• Loan scheme for purchase of conveyance
• TA/DA rules including L.T.C.
• Uniform/Kits scheme
• Incentive scheme for acquitting higher qualification
• Contributory Provident fund Rules
• Recruitment and Promotion rules
• Rules for reimbursement Conveyance allowance
• Gratuity Scheme
• Children education allowance

The present manual is under updating process. However some rules have already been modified as per guidelines of Department of public Enterprises after seeking approval of Board.

4b (vi) A statement of the categories of documents that are held by it or under its control.

Presently three main departments are functional in the corporation and concerned department is maintaining its records.

Commercial
Records related to Government policy and procedures/ guidelines, correspondence with Government agencies. State Government agencies and administrative ministry.

Finance and Account
Records related to Finance and Accounts including books of accounts and Balance sheets etc.

Human Resource Management
Personal records of the corporations employees including Annual Confidential Reports and records related to expenses incurred on general repair/ maintenance and housekeeping etc.

4b(vii) The particulars of any arrangement that exists with or representation by the members of the public in relation to the formulation of its policy or implementation thereof,

As a public sector undertaking of Govt. of India, the Corporation is signing MOU with Govt of India Since 1992-93 as per guidelines received through letter N. 3(4 /2004-DPE(MOU) dated 7th January 2005 of Ministry of Heavy Industries and Public Enterprises.

4b(viii) A statement of the boards, councils committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are to open to public, or the minutes of such meetings are accessible for public,

a) Board of Directors of the Corporation consists of following Directors.

b) Audit Committee of the Corporation consists of following Directors :

Unless the articles provide otherwise, inspection of obtaining copies of minutes of Board meetings by a shareholder is not permissible [Letter No. 8/15(169)/63-PR, dated 11th Feb., 1963].
Further, the Articles of Association of the corporation do not have any provision for such inspection. Since, the minutes of the Board Meeting are not open even to share holders as above, accordingly, the same including committee minute scan not be made available to general public.

4b(IX) A Directory of its officers and employees

(A) HEAD OFFICE

(B) Regional & Branch Office

4b(x) The monthly remuneration received by each of its officers and employees including the system of compensation as provided in its regulation.

Statement showing monthly remuneration received by all employees of the Corporation is as under:
Pay Scales of Chief Executive Board Level/Executives below board level & Non- unionized supervisors/ Non Executives: No of 210 (as on dated 31.05.2017)

Besides basic pay & Industrial Dearness Allowance. Following allowances/facilities are being allowed to the employees :

House Rent Allowance:

Class of Cities Rates

Classified as X cities - 30% of basic pay
Classified as Y cities - 20% of basic pay
Classified as Z and all - 10% of basic pay

Reimbursement of Medical expenses:

Reimbursement of Conveyance Expenditure

Children Education Allowance/ incentive( Maximum for two children)
Rates of allowance per child)

For books and stationery :

Merit Allowance on obtaining 60% and above :

Special Awards Eligibility :
for obtaining position amongst First Ten on the merit list of the Board/University Level.

Hostel Subsidy :

Leave Travel Concession
Employees and their dependants are entitled for :
Home town: Twice in a block of four years or
All India : One Home Town & One All India in a block of four years

Reimbursement of expenses incurred on Newspaper/ Magazine:
Employees up to the level of Manager & above are being paid @ / Rs. 150/- p.m.
4b(xi) The budget allocated to each of its agency indicating the particulars of all plans proposed expenditure and reports on disbursement made.
Corporation has no agency to which budget is allotted however based on the yearly targets as declared under MOU separate targets are assigned / allotted to the region and employees concerned.
4b(xii) The manner of execution of subsidy, programmes including the amounts allocated and details of beneficiaries of such programmes.
Corporation doesn’t receive any subsidy however grant in aid is received from government of India against reimbursement of expenditure incurred under MGPS. The following benefits are extended/ reimbursed to handloom weavers/ user agencies.

• Actual transportation charges subject to maximum of 1% sale value and Depot charges - @ 2.5% of sale value -
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(xiii) Particulars of recipients of concessions permits of authorizations granted by it
No recipients of concessions, or authorization granted by the corporation.

(xiv) Details in respect of the information available to or held by it reduced in an electronic form.
Corporation has its website from where details of activities business centers and other relevant details may referred. The website is www.nhdcltd.org.in.

(xv) The Particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room if maintained for public use.
There is no library or reading room for general public / citizen in the corporation. However citizen can get information relating to corporation's activities from our website : www.nhdcltd.org.in.

xvi) The name designations and other particulars of the public information officers.
The particulars of public Information officers are as under